Onenote - Reducing Storage Footprint on PCDoes it make sense to use my local OneDrive folder as my actual work folder and keep local copies of files only *and only* there?OneNote Access from Several Computers?Confused about how OneDrive worksMove files from Onedrive account to Office 365 accountOpen read-only, shared OneNote (via OneDrive) in desktop OneNoteproperties that can't be copied to new location onedrive photosCan Microsoft OneNote for mobile devices save files outside of OneDrive?How to secure OneNote cache ( having sensitive information)Clear cached Microsoft Live account credentials in Office appsHow to *only upload* files to my OneDrive and to prevent download anything via synchronization?
Sous vide chicken without an internal temperature of 165
Count the frequency of integers in an array
How big would a Daddy Longlegs Spider need to be to kill an average Human?
Do living authors still get paid royalties for their old work?
How does the government purchase things?
What professions does medieval village with a population of 100 need?
Starships without computers?
Was Switzerland really impossible to invade during WW2?
Don't teach Dhamma to those who can't appreciate it or aren't interested
Can I submit a paper under an alias so as to avoid trouble in my country?
In xXx, is Xander Cage's 10th vehicle a specific reference to another franchise?
Why doesn't the Falcon-9 first stage use three legs to land?
How to dismiss intrusive questions from a colleague with whom I don't work?
Metal that glows when near pieces of itself
How to think about joining a company whose business I do not understand?
Land Registry Clause
Can a Beast Master ranger choose a swarm as an animal companion?
Beth cardinals and inacceesible cardinals
What happens when two creatures actually share the same turn?
Is there a commercial liquid with refractive index greater than n=2?
Is "stainless" a bulk or a surface property of stainless steel?
Nuclear decay triggers
Is there such a thing as too inconvenient?
How does turbine efficiency compare with internal combustion engines if all the turbine power is converted to mechanical energy?
Onenote - Reducing Storage Footprint on PC
Does it make sense to use my local OneDrive folder as my actual work folder and keep local copies of files only *and only* there?OneNote Access from Several Computers?Confused about how OneDrive worksMove files from Onedrive account to Office 365 accountOpen read-only, shared OneNote (via OneDrive) in desktop OneNoteproperties that can't be copied to new location onedrive photosCan Microsoft OneNote for mobile devices save files outside of OneDrive?How to secure OneNote cache ( having sensitive information)Clear cached Microsoft Live account credentials in Office appsHow to *only upload* files to my OneDrive and to prevent download anything via synchronization?
.everyoneloves__top-leaderboard:empty,.everyoneloves__mid-leaderboard:empty,.everyoneloves__bot-mid-leaderboard:empty margin-bottom:0;
Is there a way to reduce the size of the Onenote folder size on my PC - Outlook 2016 MSO 64 bit)?
I love Onenote and use it extensively. The one downside is that the local copy of my notebook is taking up over ten percent of my hard drive. This is a cloud storage app, with a full copy of all of the files on my Onedrive.
Is there a way to configure Onenote so that it only fetches notes and attached files as needed?
disk-space onedrive microsoft-onenote
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
add a comment |
Is there a way to reduce the size of the Onenote folder size on my PC - Outlook 2016 MSO 64 bit)?
I love Onenote and use it extensively. The one downside is that the local copy of my notebook is taking up over ten percent of my hard drive. This is a cloud storage app, with a full copy of all of the files on my Onedrive.
Is there a way to configure Onenote so that it only fetches notes and attached files as needed?
disk-space onedrive microsoft-onenote
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
1
I doubt it's possible but would be interested to know of a solution if anyone has one. I think it wants to cache your entire notebook for performance reasons. Out of interest, how many gigabytes is the folder?
– wrecclesham
Aug 7 at 15:01
1
I am using Outlook 2016 (edited to reflect that above). I love when people take the time to tell you that a problem you are having isn't actually a problem. The notebook is 11gb, 10% of my drive. Also planning to make heavy use of the voice memo option, which will quickly double and triple the file size. This is a big issue. With nearly zero network latency and using a laptop designed to take advantage of that fact, it is local storage that becomes the premium. I am able to use the app on my iPad without having to have the entire 11gbs copied locally. A logical request for a cloud storage app.
– codingCat
Aug 7 at 17:14
codingCat, onenote-blog.com/the-onenote-cache-and-offline-notes explains the design of OneNote (all versions) is to locally cache first, then (using a proprietary protocol, MS-FSSHTTP AKA Cobalt), write from cache to cloud.
– K7AAY
Aug 7 at 17:42
I understand, and it makes sense to store it locally until you have verified that the info has be successfully stored to the cloud. The point I disagree with is then copying everything created on other devices back down from the cloud, and then creating multiple copies of it locally.
– codingCat
Aug 7 at 17:44
add a comment |
Is there a way to reduce the size of the Onenote folder size on my PC - Outlook 2016 MSO 64 bit)?
I love Onenote and use it extensively. The one downside is that the local copy of my notebook is taking up over ten percent of my hard drive. This is a cloud storage app, with a full copy of all of the files on my Onedrive.
Is there a way to configure Onenote so that it only fetches notes and attached files as needed?
disk-space onedrive microsoft-onenote
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
Is there a way to reduce the size of the Onenote folder size on my PC - Outlook 2016 MSO 64 bit)?
I love Onenote and use it extensively. The one downside is that the local copy of my notebook is taking up over ten percent of my hard drive. This is a cloud storage app, with a full copy of all of the files on my Onedrive.
Is there a way to configure Onenote so that it only fetches notes and attached files as needed?
disk-space onedrive microsoft-onenote
disk-space onedrive microsoft-onenote
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
edited Aug 7 at 16:56
codingCat
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
asked Aug 7 at 14:30
codingCatcodingCat
2683 silver badges15 bronze badges
2683 silver badges15 bronze badges
1
I doubt it's possible but would be interested to know of a solution if anyone has one. I think it wants to cache your entire notebook for performance reasons. Out of interest, how many gigabytes is the folder?
– wrecclesham
Aug 7 at 15:01
1
I am using Outlook 2016 (edited to reflect that above). I love when people take the time to tell you that a problem you are having isn't actually a problem. The notebook is 11gb, 10% of my drive. Also planning to make heavy use of the voice memo option, which will quickly double and triple the file size. This is a big issue. With nearly zero network latency and using a laptop designed to take advantage of that fact, it is local storage that becomes the premium. I am able to use the app on my iPad without having to have the entire 11gbs copied locally. A logical request for a cloud storage app.
– codingCat
Aug 7 at 17:14
codingCat, onenote-blog.com/the-onenote-cache-and-offline-notes explains the design of OneNote (all versions) is to locally cache first, then (using a proprietary protocol, MS-FSSHTTP AKA Cobalt), write from cache to cloud.
– K7AAY
Aug 7 at 17:42
I understand, and it makes sense to store it locally until you have verified that the info has be successfully stored to the cloud. The point I disagree with is then copying everything created on other devices back down from the cloud, and then creating multiple copies of it locally.
– codingCat
Aug 7 at 17:44
add a comment |
1
I doubt it's possible but would be interested to know of a solution if anyone has one. I think it wants to cache your entire notebook for performance reasons. Out of interest, how many gigabytes is the folder?
– wrecclesham
Aug 7 at 15:01
1
I am using Outlook 2016 (edited to reflect that above). I love when people take the time to tell you that a problem you are having isn't actually a problem. The notebook is 11gb, 10% of my drive. Also planning to make heavy use of the voice memo option, which will quickly double and triple the file size. This is a big issue. With nearly zero network latency and using a laptop designed to take advantage of that fact, it is local storage that becomes the premium. I am able to use the app on my iPad without having to have the entire 11gbs copied locally. A logical request for a cloud storage app.
– codingCat
Aug 7 at 17:14
codingCat, onenote-blog.com/the-onenote-cache-and-offline-notes explains the design of OneNote (all versions) is to locally cache first, then (using a proprietary protocol, MS-FSSHTTP AKA Cobalt), write from cache to cloud.
– K7AAY
Aug 7 at 17:42
I understand, and it makes sense to store it locally until you have verified that the info has be successfully stored to the cloud. The point I disagree with is then copying everything created on other devices back down from the cloud, and then creating multiple copies of it locally.
– codingCat
Aug 7 at 17:44
1
1
I doubt it's possible but would be interested to know of a solution if anyone has one. I think it wants to cache your entire notebook for performance reasons. Out of interest, how many gigabytes is the folder?
– wrecclesham
Aug 7 at 15:01
I doubt it's possible but would be interested to know of a solution if anyone has one. I think it wants to cache your entire notebook for performance reasons. Out of interest, how many gigabytes is the folder?
– wrecclesham
Aug 7 at 15:01
1
1
I am using Outlook 2016 (edited to reflect that above). I love when people take the time to tell you that a problem you are having isn't actually a problem. The notebook is 11gb, 10% of my drive. Also planning to make heavy use of the voice memo option, which will quickly double and triple the file size. This is a big issue. With nearly zero network latency and using a laptop designed to take advantage of that fact, it is local storage that becomes the premium. I am able to use the app on my iPad without having to have the entire 11gbs copied locally. A logical request for a cloud storage app.
– codingCat
Aug 7 at 17:14
I am using Outlook 2016 (edited to reflect that above). I love when people take the time to tell you that a problem you are having isn't actually a problem. The notebook is 11gb, 10% of my drive. Also planning to make heavy use of the voice memo option, which will quickly double and triple the file size. This is a big issue. With nearly zero network latency and using a laptop designed to take advantage of that fact, it is local storage that becomes the premium. I am able to use the app on my iPad without having to have the entire 11gbs copied locally. A logical request for a cloud storage app.
– codingCat
Aug 7 at 17:14
codingCat, onenote-blog.com/the-onenote-cache-and-offline-notes explains the design of OneNote (all versions) is to locally cache first, then (using a proprietary protocol, MS-FSSHTTP AKA Cobalt), write from cache to cloud.
– K7AAY
Aug 7 at 17:42
codingCat, onenote-blog.com/the-onenote-cache-and-offline-notes explains the design of OneNote (all versions) is to locally cache first, then (using a proprietary protocol, MS-FSSHTTP AKA Cobalt), write from cache to cloud.
– K7AAY
Aug 7 at 17:42
I understand, and it makes sense to store it locally until you have verified that the info has be successfully stored to the cloud. The point I disagree with is then copying everything created on other devices back down from the cloud, and then creating multiple copies of it locally.
– codingCat
Aug 7 at 17:44
I understand, and it makes sense to store it locally until you have verified that the info has be successfully stored to the cloud. The point I disagree with is then copying everything created on other devices back down from the cloud, and then creating multiple copies of it locally.
– codingCat
Aug 7 at 17:44
add a comment |
4 Answers
4
active
oldest
votes
You may modify some settings of OneNote 2016 to reduce disk space usage.
By default there are two separate backup copies, so every notebook will need triple the amount of space.
This can be changed in File > Options > Save & Backup, under
"Number of backup copies to keep".
The default value of 2 can be changed to 1, reducing the space by one third.
All OneNote data is by default kept on the system drive.
If you have an additional disk or partition, you may direct OneNote to use it
instead.
For every currently opened notebook, there is another copy created on
the local cache in a special cache folder.
By default this is C:Users<your name>AppDataLocalMicrosoftOneNote.
This may be changed in File > Options > Save & Backup, under
"Cache file location settings", by clicking the "Modify…" button.
Note: Moving the cache to a removable drive or network location is not recommended.
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
2
This helps. This may seem like a stupid question, but why would a cloud based notebook app keep any back ups? Wouldn't the local compared to the network version be enough to maintain integrity of the file?
– codingCat
Aug 7 at 17:22
1
I'm guessing, but I would think that the reasons are: (1) Performance since Internet is slow, (2) The cloud link is not guaranteed and offline is needed in such cases, (3) Recovery from Internet transmission errors.
– harrymc
Aug 7 at 17:26
The design of OneNote is to save to local cache first then save from cache to cloud or LAN as per onenote-blog.com/onenote-speicherplatzbedarf-reduzieren which has other insights as well. For instance, OneNote 2016 is more sparing of local storage space than its replacement, OneNote Windows 10.
– K7AAY
Aug 7 at 17:28
add a comment |
A review of Microsoft's help files did not find a configuration to reduce notebook file sizes by only fetching notes and attached files as needed, but did show OneNote stores PDF files as images which can cause file sizes to balloon. If you save PDF files a lot, you may consider just saving their content instead.
For your use case of saving recordings, I was unable to find any way to reduce sampling rate or bandwidth to reduce the size of the WMA files which will be stuck into the cache, so it's time to make a use case to your CFO for a second drive or larger system drive (NVMe preferred, SATA SSD if not practical) in your PC.
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
1
I aware of this "Feature". I don't embed PDF often, and I use the "scan" feature sparingly.
– codingCat
Aug 7 at 17:25
add a comment |
I managed to free up 8gb of storage space.
Building on the solution offered by harrymc I first changed the location of the backup folder off of the local drive and onto a network folder. I then went back into the settings to performed a full backup to the new location:
File > Options > Save & Backup > Back Up All Notebooks Now
Depending on the size of your notebooks this may take quite a while.
Once the notebooks were backed up, closed each of the open notebooks. I then went to the Onenote folder on the hard drive and deleted the cache and back up folders (making a copy first just in case).
C:UsersyournameAppDataLocalMicrosoftOneNote
Finally I reopened the notebooks.
When the files were repopulated locally what I was left with was a single folder taking up 600mb. This was in place of two folders that were holding almost 11gb of data. A vast improvement.
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
add a comment |
OK --- Now I DO understand. This is definitely a case where they don't manage or adapt their own storage well, nor make it easy for you to manage.
Here's one way to better manage space within OneNote, at least with 2016 version:
--Each "Notebook" has it's own storage, and is chosen to be "available" (cached) or not. This means that you can limit your computer to only the notebooks that you want available offline. Then, only put things you know you will want offline in that Notebook. I'm assuming that you can also access OneNote on another PC, and manage all the Notebooks there. If not, use the Web Version of OneNote, as I explain below.
If you want to access files or data that is not in one of your cached Notebooks, then use the free Web Browser UI, with works fairly well to just read, and not create new content. You can also use the O-365 version for Android or iPhone, which is also free to access these Notebooks. (Check with the phone versions how they treat storage, or you might have to just use the browser's option, and not their apps.
Limiting and trimming files and photos is definitely going to save space. If copy and pasting from a web page for instance, each picture will generally be saved in the page. This can add up quickly. I personally trim out as much as the useless files, text and formatting from within the editing page.
Versioning and control is a major feature within OneNote, so you can always go back quite far and track what you did months, or even years ago. This is another reason for the large size. You can trim these back, especially in very large "Pages", by simply copying the old page with the history, and then deleting the original "Page". Be careful though, since they will have IDENTICAL names, and the content will also look identical--one with history and one without.
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
add a comment |
Your Answer
StackExchange.ready(function()
var channelOptions =
tags: "".split(" "),
id: "3"
;
initTagRenderer("".split(" "), "".split(" "), channelOptions);
StackExchange.using("externalEditor", function()
// Have to fire editor after snippets, if snippets enabled
if (StackExchange.settings.snippets.snippetsEnabled)
StackExchange.using("snippets", function()
createEditor();
);
else
createEditor();
);
function createEditor()
StackExchange.prepareEditor(
heartbeatType: 'answer',
autoActivateHeartbeat: false,
convertImagesToLinks: true,
noModals: true,
showLowRepImageUploadWarning: true,
reputationToPostImages: 10,
bindNavPrevention: true,
postfix: "",
imageUploader:
brandingHtml: "Powered by u003ca class="icon-imgur-white" href="https://imgur.com/"u003eu003c/au003e",
contentPolicyHtml: "User contributions licensed under u003ca href="https://creativecommons.org/licenses/by-sa/3.0/"u003ecc by-sa 3.0 with attribution requiredu003c/au003e u003ca href="https://stackoverflow.com/legal/content-policy"u003e(content policy)u003c/au003e",
allowUrls: true
,
onDemand: true,
discardSelector: ".discard-answer"
,immediatelyShowMarkdownHelp:true
);
);
Sign up or log in
StackExchange.ready(function ()
StackExchange.helpers.onClickDraftSave('#login-link');
);
Sign up using Google
Sign up using Facebook
Sign up using Email and Password
Post as a guest
Required, but never shown
StackExchange.ready(
function ()
StackExchange.openid.initPostLogin('.new-post-login', 'https%3a%2f%2fsuperuser.com%2fquestions%2f1468754%2fonenote-reducing-storage-footprint-on-pc%23new-answer', 'question_page');
);
Post as a guest
Required, but never shown
4 Answers
4
active
oldest
votes
4 Answers
4
active
oldest
votes
active
oldest
votes
active
oldest
votes
You may modify some settings of OneNote 2016 to reduce disk space usage.
By default there are two separate backup copies, so every notebook will need triple the amount of space.
This can be changed in File > Options > Save & Backup, under
"Number of backup copies to keep".
The default value of 2 can be changed to 1, reducing the space by one third.
All OneNote data is by default kept on the system drive.
If you have an additional disk or partition, you may direct OneNote to use it
instead.
For every currently opened notebook, there is another copy created on
the local cache in a special cache folder.
By default this is C:Users<your name>AppDataLocalMicrosoftOneNote.
This may be changed in File > Options > Save & Backup, under
"Cache file location settings", by clicking the "Modify…" button.
Note: Moving the cache to a removable drive or network location is not recommended.
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
2
This helps. This may seem like a stupid question, but why would a cloud based notebook app keep any back ups? Wouldn't the local compared to the network version be enough to maintain integrity of the file?
– codingCat
Aug 7 at 17:22
1
I'm guessing, but I would think that the reasons are: (1) Performance since Internet is slow, (2) The cloud link is not guaranteed and offline is needed in such cases, (3) Recovery from Internet transmission errors.
– harrymc
Aug 7 at 17:26
The design of OneNote is to save to local cache first then save from cache to cloud or LAN as per onenote-blog.com/onenote-speicherplatzbedarf-reduzieren which has other insights as well. For instance, OneNote 2016 is more sparing of local storage space than its replacement, OneNote Windows 10.
– K7AAY
Aug 7 at 17:28
add a comment |
You may modify some settings of OneNote 2016 to reduce disk space usage.
By default there are two separate backup copies, so every notebook will need triple the amount of space.
This can be changed in File > Options > Save & Backup, under
"Number of backup copies to keep".
The default value of 2 can be changed to 1, reducing the space by one third.
All OneNote data is by default kept on the system drive.
If you have an additional disk or partition, you may direct OneNote to use it
instead.
For every currently opened notebook, there is another copy created on
the local cache in a special cache folder.
By default this is C:Users<your name>AppDataLocalMicrosoftOneNote.
This may be changed in File > Options > Save & Backup, under
"Cache file location settings", by clicking the "Modify…" button.
Note: Moving the cache to a removable drive or network location is not recommended.
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
2
This helps. This may seem like a stupid question, but why would a cloud based notebook app keep any back ups? Wouldn't the local compared to the network version be enough to maintain integrity of the file?
– codingCat
Aug 7 at 17:22
1
I'm guessing, but I would think that the reasons are: (1) Performance since Internet is slow, (2) The cloud link is not guaranteed and offline is needed in such cases, (3) Recovery from Internet transmission errors.
– harrymc
Aug 7 at 17:26
The design of OneNote is to save to local cache first then save from cache to cloud or LAN as per onenote-blog.com/onenote-speicherplatzbedarf-reduzieren which has other insights as well. For instance, OneNote 2016 is more sparing of local storage space than its replacement, OneNote Windows 10.
– K7AAY
Aug 7 at 17:28
add a comment |
You may modify some settings of OneNote 2016 to reduce disk space usage.
By default there are two separate backup copies, so every notebook will need triple the amount of space.
This can be changed in File > Options > Save & Backup, under
"Number of backup copies to keep".
The default value of 2 can be changed to 1, reducing the space by one third.
All OneNote data is by default kept on the system drive.
If you have an additional disk or partition, you may direct OneNote to use it
instead.
For every currently opened notebook, there is another copy created on
the local cache in a special cache folder.
By default this is C:Users<your name>AppDataLocalMicrosoftOneNote.
This may be changed in File > Options > Save & Backup, under
"Cache file location settings", by clicking the "Modify…" button.
Note: Moving the cache to a removable drive or network location is not recommended.
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
You may modify some settings of OneNote 2016 to reduce disk space usage.
By default there are two separate backup copies, so every notebook will need triple the amount of space.
This can be changed in File > Options > Save & Backup, under
"Number of backup copies to keep".
The default value of 2 can be changed to 1, reducing the space by one third.
All OneNote data is by default kept on the system drive.
If you have an additional disk or partition, you may direct OneNote to use it
instead.
For every currently opened notebook, there is another copy created on
the local cache in a special cache folder.
By default this is C:Users<your name>AppDataLocalMicrosoftOneNote.
This may be changed in File > Options > Save & Backup, under
"Cache file location settings", by clicking the "Modify…" button.
Note: Moving the cache to a removable drive or network location is not recommended.
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
answered Aug 7 at 16:56
harrymcharrymc
280k15 gold badges295 silver badges612 bronze badges
280k15 gold badges295 silver badges612 bronze badges
2
This helps. This may seem like a stupid question, but why would a cloud based notebook app keep any back ups? Wouldn't the local compared to the network version be enough to maintain integrity of the file?
– codingCat
Aug 7 at 17:22
1
I'm guessing, but I would think that the reasons are: (1) Performance since Internet is slow, (2) The cloud link is not guaranteed and offline is needed in such cases, (3) Recovery from Internet transmission errors.
– harrymc
Aug 7 at 17:26
The design of OneNote is to save to local cache first then save from cache to cloud or LAN as per onenote-blog.com/onenote-speicherplatzbedarf-reduzieren which has other insights as well. For instance, OneNote 2016 is more sparing of local storage space than its replacement, OneNote Windows 10.
– K7AAY
Aug 7 at 17:28
add a comment |
2
This helps. This may seem like a stupid question, but why would a cloud based notebook app keep any back ups? Wouldn't the local compared to the network version be enough to maintain integrity of the file?
– codingCat
Aug 7 at 17:22
1
I'm guessing, but I would think that the reasons are: (1) Performance since Internet is slow, (2) The cloud link is not guaranteed and offline is needed in such cases, (3) Recovery from Internet transmission errors.
– harrymc
Aug 7 at 17:26
The design of OneNote is to save to local cache first then save from cache to cloud or LAN as per onenote-blog.com/onenote-speicherplatzbedarf-reduzieren which has other insights as well. For instance, OneNote 2016 is more sparing of local storage space than its replacement, OneNote Windows 10.
– K7AAY
Aug 7 at 17:28
2
2
This helps. This may seem like a stupid question, but why would a cloud based notebook app keep any back ups? Wouldn't the local compared to the network version be enough to maintain integrity of the file?
– codingCat
Aug 7 at 17:22
This helps. This may seem like a stupid question, but why would a cloud based notebook app keep any back ups? Wouldn't the local compared to the network version be enough to maintain integrity of the file?
– codingCat
Aug 7 at 17:22
1
1
I'm guessing, but I would think that the reasons are: (1) Performance since Internet is slow, (2) The cloud link is not guaranteed and offline is needed in such cases, (3) Recovery from Internet transmission errors.
– harrymc
Aug 7 at 17:26
I'm guessing, but I would think that the reasons are: (1) Performance since Internet is slow, (2) The cloud link is not guaranteed and offline is needed in such cases, (3) Recovery from Internet transmission errors.
– harrymc
Aug 7 at 17:26
The design of OneNote is to save to local cache first then save from cache to cloud or LAN as per onenote-blog.com/onenote-speicherplatzbedarf-reduzieren which has other insights as well. For instance, OneNote 2016 is more sparing of local storage space than its replacement, OneNote Windows 10.
– K7AAY
Aug 7 at 17:28
The design of OneNote is to save to local cache first then save from cache to cloud or LAN as per onenote-blog.com/onenote-speicherplatzbedarf-reduzieren which has other insights as well. For instance, OneNote 2016 is more sparing of local storage space than its replacement, OneNote Windows 10.
– K7AAY
Aug 7 at 17:28
add a comment |
A review of Microsoft's help files did not find a configuration to reduce notebook file sizes by only fetching notes and attached files as needed, but did show OneNote stores PDF files as images which can cause file sizes to balloon. If you save PDF files a lot, you may consider just saving their content instead.
For your use case of saving recordings, I was unable to find any way to reduce sampling rate or bandwidth to reduce the size of the WMA files which will be stuck into the cache, so it's time to make a use case to your CFO for a second drive or larger system drive (NVMe preferred, SATA SSD if not practical) in your PC.
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
1
I aware of this "Feature". I don't embed PDF often, and I use the "scan" feature sparingly.
– codingCat
Aug 7 at 17:25
add a comment |
A review of Microsoft's help files did not find a configuration to reduce notebook file sizes by only fetching notes and attached files as needed, but did show OneNote stores PDF files as images which can cause file sizes to balloon. If you save PDF files a lot, you may consider just saving their content instead.
For your use case of saving recordings, I was unable to find any way to reduce sampling rate or bandwidth to reduce the size of the WMA files which will be stuck into the cache, so it's time to make a use case to your CFO for a second drive or larger system drive (NVMe preferred, SATA SSD if not practical) in your PC.
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
1
I aware of this "Feature". I don't embed PDF often, and I use the "scan" feature sparingly.
– codingCat
Aug 7 at 17:25
add a comment |
A review of Microsoft's help files did not find a configuration to reduce notebook file sizes by only fetching notes and attached files as needed, but did show OneNote stores PDF files as images which can cause file sizes to balloon. If you save PDF files a lot, you may consider just saving their content instead.
For your use case of saving recordings, I was unable to find any way to reduce sampling rate or bandwidth to reduce the size of the WMA files which will be stuck into the cache, so it's time to make a use case to your CFO for a second drive or larger system drive (NVMe preferred, SATA SSD if not practical) in your PC.
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
A review of Microsoft's help files did not find a configuration to reduce notebook file sizes by only fetching notes and attached files as needed, but did show OneNote stores PDF files as images which can cause file sizes to balloon. If you save PDF files a lot, you may consider just saving their content instead.
For your use case of saving recordings, I was unable to find any way to reduce sampling rate or bandwidth to reduce the size of the WMA files which will be stuck into the cache, so it's time to make a use case to your CFO for a second drive or larger system drive (NVMe preferred, SATA SSD if not practical) in your PC.
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
edited Aug 7 at 17:37
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
answered Aug 7 at 16:15
K7AAYK7AAY
4,5543 gold badges16 silver badges47 bronze badges
4,5543 gold badges16 silver badges47 bronze badges
1
I aware of this "Feature". I don't embed PDF often, and I use the "scan" feature sparingly.
– codingCat
Aug 7 at 17:25
add a comment |
1
I aware of this "Feature". I don't embed PDF often, and I use the "scan" feature sparingly.
– codingCat
Aug 7 at 17:25
1
1
I aware of this "Feature". I don't embed PDF often, and I use the "scan" feature sparingly.
– codingCat
Aug 7 at 17:25
I aware of this "Feature". I don't embed PDF often, and I use the "scan" feature sparingly.
– codingCat
Aug 7 at 17:25
add a comment |
I managed to free up 8gb of storage space.
Building on the solution offered by harrymc I first changed the location of the backup folder off of the local drive and onto a network folder. I then went back into the settings to performed a full backup to the new location:
File > Options > Save & Backup > Back Up All Notebooks Now
Depending on the size of your notebooks this may take quite a while.
Once the notebooks were backed up, closed each of the open notebooks. I then went to the Onenote folder on the hard drive and deleted the cache and back up folders (making a copy first just in case).
C:UsersyournameAppDataLocalMicrosoftOneNote
Finally I reopened the notebooks.
When the files were repopulated locally what I was left with was a single folder taking up 600mb. This was in place of two folders that were holding almost 11gb of data. A vast improvement.
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
add a comment |
I managed to free up 8gb of storage space.
Building on the solution offered by harrymc I first changed the location of the backup folder off of the local drive and onto a network folder. I then went back into the settings to performed a full backup to the new location:
File > Options > Save & Backup > Back Up All Notebooks Now
Depending on the size of your notebooks this may take quite a while.
Once the notebooks were backed up, closed each of the open notebooks. I then went to the Onenote folder on the hard drive and deleted the cache and back up folders (making a copy first just in case).
C:UsersyournameAppDataLocalMicrosoftOneNote
Finally I reopened the notebooks.
When the files were repopulated locally what I was left with was a single folder taking up 600mb. This was in place of two folders that were holding almost 11gb of data. A vast improvement.
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
add a comment |
I managed to free up 8gb of storage space.
Building on the solution offered by harrymc I first changed the location of the backup folder off of the local drive and onto a network folder. I then went back into the settings to performed a full backup to the new location:
File > Options > Save & Backup > Back Up All Notebooks Now
Depending on the size of your notebooks this may take quite a while.
Once the notebooks were backed up, closed each of the open notebooks. I then went to the Onenote folder on the hard drive and deleted the cache and back up folders (making a copy first just in case).
C:UsersyournameAppDataLocalMicrosoftOneNote
Finally I reopened the notebooks.
When the files were repopulated locally what I was left with was a single folder taking up 600mb. This was in place of two folders that were holding almost 11gb of data. A vast improvement.
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
I managed to free up 8gb of storage space.
Building on the solution offered by harrymc I first changed the location of the backup folder off of the local drive and onto a network folder. I then went back into the settings to performed a full backup to the new location:
File > Options > Save & Backup > Back Up All Notebooks Now
Depending on the size of your notebooks this may take quite a while.
Once the notebooks were backed up, closed each of the open notebooks. I then went to the Onenote folder on the hard drive and deleted the cache and back up folders (making a copy first just in case).
C:UsersyournameAppDataLocalMicrosoftOneNote
Finally I reopened the notebooks.
When the files were repopulated locally what I was left with was a single folder taking up 600mb. This was in place of two folders that were holding almost 11gb of data. A vast improvement.
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
answered Aug 7 at 18:26
codingCatcodingCat
2683 silver badges15 bronze badges
2683 silver badges15 bronze badges
add a comment |
add a comment |
OK --- Now I DO understand. This is definitely a case where they don't manage or adapt their own storage well, nor make it easy for you to manage.
Here's one way to better manage space within OneNote, at least with 2016 version:
--Each "Notebook" has it's own storage, and is chosen to be "available" (cached) or not. This means that you can limit your computer to only the notebooks that you want available offline. Then, only put things you know you will want offline in that Notebook. I'm assuming that you can also access OneNote on another PC, and manage all the Notebooks there. If not, use the Web Version of OneNote, as I explain below.
If you want to access files or data that is not in one of your cached Notebooks, then use the free Web Browser UI, with works fairly well to just read, and not create new content. You can also use the O-365 version for Android or iPhone, which is also free to access these Notebooks. (Check with the phone versions how they treat storage, or you might have to just use the browser's option, and not their apps.
Limiting and trimming files and photos is definitely going to save space. If copy and pasting from a web page for instance, each picture will generally be saved in the page. This can add up quickly. I personally trim out as much as the useless files, text and formatting from within the editing page.
Versioning and control is a major feature within OneNote, so you can always go back quite far and track what you did months, or even years ago. This is another reason for the large size. You can trim these back, especially in very large "Pages", by simply copying the old page with the history, and then deleting the original "Page". Be careful though, since they will have IDENTICAL names, and the content will also look identical--one with history and one without.
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
add a comment |
OK --- Now I DO understand. This is definitely a case where they don't manage or adapt their own storage well, nor make it easy for you to manage.
Here's one way to better manage space within OneNote, at least with 2016 version:
--Each "Notebook" has it's own storage, and is chosen to be "available" (cached) or not. This means that you can limit your computer to only the notebooks that you want available offline. Then, only put things you know you will want offline in that Notebook. I'm assuming that you can also access OneNote on another PC, and manage all the Notebooks there. If not, use the Web Version of OneNote, as I explain below.
If you want to access files or data that is not in one of your cached Notebooks, then use the free Web Browser UI, with works fairly well to just read, and not create new content. You can also use the O-365 version for Android or iPhone, which is also free to access these Notebooks. (Check with the phone versions how they treat storage, or you might have to just use the browser's option, and not their apps.
Limiting and trimming files and photos is definitely going to save space. If copy and pasting from a web page for instance, each picture will generally be saved in the page. This can add up quickly. I personally trim out as much as the useless files, text and formatting from within the editing page.
Versioning and control is a major feature within OneNote, so you can always go back quite far and track what you did months, or even years ago. This is another reason for the large size. You can trim these back, especially in very large "Pages", by simply copying the old page with the history, and then deleting the original "Page". Be careful though, since they will have IDENTICAL names, and the content will also look identical--one with history and one without.
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
add a comment |
OK --- Now I DO understand. This is definitely a case where they don't manage or adapt their own storage well, nor make it easy for you to manage.
Here's one way to better manage space within OneNote, at least with 2016 version:
--Each "Notebook" has it's own storage, and is chosen to be "available" (cached) or not. This means that you can limit your computer to only the notebooks that you want available offline. Then, only put things you know you will want offline in that Notebook. I'm assuming that you can also access OneNote on another PC, and manage all the Notebooks there. If not, use the Web Version of OneNote, as I explain below.
If you want to access files or data that is not in one of your cached Notebooks, then use the free Web Browser UI, with works fairly well to just read, and not create new content. You can also use the O-365 version for Android or iPhone, which is also free to access these Notebooks. (Check with the phone versions how they treat storage, or you might have to just use the browser's option, and not their apps.
Limiting and trimming files and photos is definitely going to save space. If copy and pasting from a web page for instance, each picture will generally be saved in the page. This can add up quickly. I personally trim out as much as the useless files, text and formatting from within the editing page.
Versioning and control is a major feature within OneNote, so you can always go back quite far and track what you did months, or even years ago. This is another reason for the large size. You can trim these back, especially in very large "Pages", by simply copying the old page with the history, and then deleting the original "Page". Be careful though, since they will have IDENTICAL names, and the content will also look identical--one with history and one without.
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
OK --- Now I DO understand. This is definitely a case where they don't manage or adapt their own storage well, nor make it easy for you to manage.
Here's one way to better manage space within OneNote, at least with 2016 version:
--Each "Notebook" has it's own storage, and is chosen to be "available" (cached) or not. This means that you can limit your computer to only the notebooks that you want available offline. Then, only put things you know you will want offline in that Notebook. I'm assuming that you can also access OneNote on another PC, and manage all the Notebooks there. If not, use the Web Version of OneNote, as I explain below.
If you want to access files or data that is not in one of your cached Notebooks, then use the free Web Browser UI, with works fairly well to just read, and not create new content. You can also use the O-365 version for Android or iPhone, which is also free to access these Notebooks. (Check with the phone versions how they treat storage, or you might have to just use the browser's option, and not their apps.
Limiting and trimming files and photos is definitely going to save space. If copy and pasting from a web page for instance, each picture will generally be saved in the page. This can add up quickly. I personally trim out as much as the useless files, text and formatting from within the editing page.
Versioning and control is a major feature within OneNote, so you can always go back quite far and track what you did months, or even years ago. This is another reason for the large size. You can trim these back, especially in very large "Pages", by simply copying the old page with the history, and then deleting the original "Page". Be careful though, since they will have IDENTICAL names, and the content will also look identical--one with history and one without.
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
edited Aug 8 at 15:48
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
answered Aug 7 at 20:34
DaaBossDaaBoss
1,6911 gold badge12 silver badges18 bronze badges
1,6911 gold badge12 silver badges18 bronze badges
add a comment |
add a comment |
Thanks for contributing an answer to Super User!
- Please be sure to answer the question. Provide details and share your research!
But avoid …
- Asking for help, clarification, or responding to other answers.
- Making statements based on opinion; back them up with references or personal experience.
To learn more, see our tips on writing great answers.
Sign up or log in
StackExchange.ready(function ()
StackExchange.helpers.onClickDraftSave('#login-link');
);
Sign up using Google
Sign up using Facebook
Sign up using Email and Password
Post as a guest
Required, but never shown
StackExchange.ready(
function ()
StackExchange.openid.initPostLogin('.new-post-login', 'https%3a%2f%2fsuperuser.com%2fquestions%2f1468754%2fonenote-reducing-storage-footprint-on-pc%23new-answer', 'question_page');
);
Post as a guest
Required, but never shown
Sign up or log in
StackExchange.ready(function ()
StackExchange.helpers.onClickDraftSave('#login-link');
);
Sign up using Google
Sign up using Facebook
Sign up using Email and Password
Post as a guest
Required, but never shown
Sign up or log in
StackExchange.ready(function ()
StackExchange.helpers.onClickDraftSave('#login-link');
);
Sign up using Google
Sign up using Facebook
Sign up using Email and Password
Post as a guest
Required, but never shown
Sign up or log in
StackExchange.ready(function ()
StackExchange.helpers.onClickDraftSave('#login-link');
);
Sign up using Google
Sign up using Facebook
Sign up using Email and Password
Sign up using Google
Sign up using Facebook
Sign up using Email and Password
Post as a guest
Required, but never shown
Required, but never shown
Required, but never shown
Required, but never shown
Required, but never shown
Required, but never shown
Required, but never shown
Required, but never shown
Required, but never shown
1
I doubt it's possible but would be interested to know of a solution if anyone has one. I think it wants to cache your entire notebook for performance reasons. Out of interest, how many gigabytes is the folder?
– wrecclesham
Aug 7 at 15:01
1
I am using Outlook 2016 (edited to reflect that above). I love when people take the time to tell you that a problem you are having isn't actually a problem. The notebook is 11gb, 10% of my drive. Also planning to make heavy use of the voice memo option, which will quickly double and triple the file size. This is a big issue. With nearly zero network latency and using a laptop designed to take advantage of that fact, it is local storage that becomes the premium. I am able to use the app on my iPad without having to have the entire 11gbs copied locally. A logical request for a cloud storage app.
– codingCat
Aug 7 at 17:14
codingCat, onenote-blog.com/the-onenote-cache-and-offline-notes explains the design of OneNote (all versions) is to locally cache first, then (using a proprietary protocol, MS-FSSHTTP AKA Cobalt), write from cache to cloud.
– K7AAY
Aug 7 at 17:42
I understand, and it makes sense to store it locally until you have verified that the info has be successfully stored to the cloud. The point I disagree with is then copying everything created on other devices back down from the cloud, and then creating multiple copies of it locally.
– codingCat
Aug 7 at 17:44